Office Manager

Lakeland, FL

Wind Talker Innovations is a pioneering technology company, founded in 2016 to pursue our vision of using existing technologies in unconventional ways to provide seamless connectivity around the world. Our mission is to turn mobile devices into a global network where users can connect directly between one another any-time, any-place. Osmosis is our visionary software solution that’s forging a world of infinite connections by enhancing the potential of current networks, making them inherently secure and unfettered by constraints. As we develop our portfolio of products for commercial and government customers, we are looking for talent to join our world class team.

We are seeking an Office Manager, to manage an office of approximately 20-30 personnel. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and attending to office staff requirements. Ideal candidate is an energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse professionals.

Duties/Responsibilities: 

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Organize and schedule meetings and appointments
  • Partner with HR to maintain office policies as necessary 
  • Organize office operations and procedures Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Responsible for creating PowerPoint slides and making presentations
  • Manage executives’ schedules, calendars and appointments
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
  • Perform review and analysis of special projects and keep management properly informed
  • Determine current trends and provide a review to management to act on
  • Responsible for providing orientation and training to new employees
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
  • Participate actively in the planning and execution of company events
  • Coordinate office staff activities to ensure maximum efficiency
  • Organize orientation and training of new staff members
  • Ensure security, integrity and confidentiality of data
  • Design and implement office policies and procedures
  • Coordinate schedules, appointments and bookings
  • Monitor and maintain office supplies inventory
  • Maintain a safe and secure working environment

Requirements:

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages

Qualifications: 

  • Must be authorized to work in the U.S. for any employer

Benefits: 

  • Medical insurance 
  • Dental insurance 
  • Vision insurance 
  • Life Insurance
  • Retirement plan 
  • Paid time off

EEO STATEMENT: 

  • We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.