Senior Executive Assistant

Lakeland, FL

At Wind Talker Innovations, our mission is to turn mobile devices into a global network where users can connect directly with one another any-time, any-place. As we develop our portfolio of products for commercial and government customers, we are looking for an Senior Executive Assistant to join our team. The WTI team is building new technology to enable a safer more connected community. Working at WTI offers a refreshing, entrepreneurial environment that demands critical thinking and ingenuity. Help us revolutionize the way we communicate.

WTI is looking for a critical thinking, self-motivated, detail-oriented and extremely organized Executive Assistant to perform a variety of administrative tasks and support our company’s CTO and President of Government Operations. To be successful in this role, you should be pro-active, well-organized, creative, have outstanding time management skills, problem-solving abilities and be able to anticipate executive actions and decisions, without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support in all facets of administration to executive members dealing with government business and technical design.

Job Description:: 

  • Organizes schedules, meetings, and agendas; Sets up conference rooms, video and teleconferences
  • Schedules travel and itineraries
  • Manages correspondence; filters, responds and coordinates to meet executive’s objectives 
  • Monitors engagements; tracks tasks, deliverables and deadlines
  • Monitors government funding opportunities; reports relevant opportunities to executive team
  • Acts as the point of contact among executives, employees, clients and other external partners
  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Manages information flow in a confidential, timely and accurate manner
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Oversees the performance of other administrative staff
  • Produces information and historical reference by taking meeting minutes, transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Manages correspondence; filters, responds and coordinates to meet executive’s objectives
  • Monitors engagements; tracks tasks, deliverables and deadlines
  • Monitors government funding opportunities; reports relevant opportunities to executive team
  • Organizes and maintains the government and technical electronic file plans
  • Represents the executive in the executive’s absence – Welcomes guests and customers, in person or electronically; answers and directs inquiries
  • Maintains office supplies inventory; evaluates new office products; orders and verifies receipt of supplies
  • Maintains professional and technical knowledge of WTI’s products, partnerships, clients, professional networks, relevant groups/societies, events and conferences

Additional Requirements:: 

  • 3yrs of work experience as an Executive Assistant
  • Can apply critical thinking to anticipate next steps and task/coordinate as appropriate
  • Can filter correspondence and track business leads for strategic development
  • Outstanding organizational and time management skills
  • Excellent MS Office, Workflow and Kanban task management knowledge
  • Excellent verbal, written and presentation skills
  • High level of discretion and confidentiality
  • Experience in arranging travel and logistics
  • Adept in conflict management, team building and efficient team communications
  • Familiarity with video conferencing equipment/software, project management software, Agile management software, cloud and VPN access)
  • Understands complex problems and clearly communicates with team
  • Efficiently performs tasks and meets deadlines for projects
  • Employs innovative and out-of-the-box thinking in troubleshooting
  • Applies ideas and input in an Agile framework to advance team goals 
  • Must be eligible to work in the U.S., current or previous security clearances are a plus

Experience: 

  • Project Management Software: 1 year (Preferred) 
  • Microsoft Office: 3 years (Required)
  • Personal Assistant: 3 years (Required) 
  • Management: 1 year (Required) 
  • Executive Support: 3 years (Required)

Benefits: 

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

This Job Is: 

  • A job for which military experienced candidates are encouraged to apply